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Promote Your Events & News

Hosting a fascinating speaker? Adding a new concentration to a major? Planning a symposium? Moving to a new location on campus? If it’s an event, news item, or any other significant development that you need to promote and publicize, University Communications and Marketing has tools and tips for spreading the word. We can also help you engage the public through outreach programs designed to bring specialized Rutgers knowledge to the community.

On-Campus Event Promotion Guide

Get the word out about your upcoming event. Find detailed information on “chalking,” posting flyers, holding a public forum, and other on-campus promotional options.

Rutgers Calendar of Events

The Rutgers Calendar of Events is a central calendar publicizing many of the exciting events taking place on Rutgers' New Brunswick, Newark, and Camden campuses. Any organization, department, unit, college, school, affiliate, or alumni group associated with Rutgers can post events to the Rutgers Calendar of Events. Events are added at the discretion of the calendar of events administrator. Post an event.

Campus Information Services (RU-info)

RU-infoRU-info is the central information and referral source for the university. Staffed by information assistants—highly trained, service-oriented students—the referral center helps the university community and general public find the answers they need about everything from academic programs to driving directions.

Inquiries are made via phone calls, emails, and instant message chat. Inform RU-info about events, activities, and vital changes in your department so they can properly respond to inquiries. Call 732-445-INFO.

Resources for Events and Outreach

Tap into these resources and you will bring your promotion, publicity, and community outreach to the next level.

  • Advertising

    Communicate directly with key audiences through paid advertising in print, electronic, and other media.

  • Calendar of Events

    Post your upcoming event in the Rutgers Calendar of Events.

  • Chalking

    Yes, promote your event by writing with chalk on designated campus surfaces.

  • Email

    Email is a low-cost way to reach broad internal and external audiences.

  • Exhibit Kits/Public Forums

    Exhibit Kits: Attractive display materials that you can use at meetings, conferences, receptions, and other events where you are interacting with the public. Includes table coverings, banners, podium signs, and more.

    Outdoor Public Forums: Learn the rules and regulations of holding outdoor public forums.

  • Giveaways/Promotional Items

    Follow trademark licensing guidelines to purchase giveaways and other promotional items for your public events.

  • Media Relations, News Releases & Rutgers Today

    Contact the University News and Media Relations staff member who works with your academic or administrative area at least four weeks ahead of your event. The staff member will work with you to determine the best strategy for publicizing your event. If you have created a webpage for your event, it can be submitted for consideration as a link from the What’s Happening section of the university’s news center, Rutgers Today. Please refer to events submission procedures in the Rutgers Today content guidelines.

    News releases, advisories, and other news content created by the Office of University News and Media Relations and professional communicators at schools, centers, institutes, and other units of the university can be posted to the current and archived sections of the Media Relations site. Communicators may seek posting privileges for this site through the Office of University News and Media Relations.

    New Brunswick Media Relations
    Newark Communications
    Camden Communications

    Rutgers Today: Your source for university news.

    Media Experts: Your expert commentary in media coverage of news and events is a great way to heighten awareness of your work among the general public.

  • Meet the Public/Share Your Knowledge

    Media Experts: Your expert commentary in media coverage of news and events is a great way to heighten awareness of your work among the general public.

    Speakers Bureau: Share your expertise with community and professional organizations and heighten awareness of your work among key audiences.

  • Printed Materials/Distribution

    Mailboxes (Student): Put your message in the hands of your student audience.

    Mail Services: Put your message in the hands of faculty and staff.

    Posting Flyers/Posters: How-tos for posting flyers and posters in residence halls, student centers, and bus shelters.

    Printed Materials:  Details on producing and distributing printed materials.

  • Publications/Newspapers/Magazines

    The Daily Targum: The student newspaper of Rutgers–New Brunswick.

    Faculty & Staff Bulletin: Official and timely information for employees at Rutgers.

    The Gleaner: The student newspaper of Rutgers–Camden.

    The Observer: The student newspaper of Rutgers–Newark.

    Rutgers Magazine: A magazine for alumni and friends of The State University of New Jersey.

    Think Scarlet Alumni Newsletter: Share news and events in media that reach alumni.

  • Radio at Rutgers

    88.7 FM WRSU (Rutgers–New Brunswick)
    90.3 FM RLC-WVPH The Core (Rutgers–New Brunswick)
    103.9 FM WRNU The Movement (Rutgers–Newark)
    WCCR (Internet Radio) (Rutgers–Camden)

  • RU-info

    RU-info is the central information and referral source for the university. Staffed by information assistants—highly trained, service-oriented students—the referral center helps the Rutgers community and members of the general public find the answers they need about these topics and more:

    • General information about the university and community
    • New Jersey Transit information
    • Driving directions and campus maps
    • Restaurants and accommodations
    • Library and recreation and computer facility hours

    Inform RU-info about events, activities, and vital changes in your department so they can properly respond to inquiries. Call 732-445-INFO or submit updated information here.

  • Rutgers Main Websites

    Find the people who manage Rutgers’ main websites.

    Universitywide (Rutgers.edu) and Rutgers–New Brunswick: Find information on Rutgers' universitywide site and on contributing ideas to the Rutgers–New Brunswick website.

    Rutgers–Newark: Find information on contributing ideas to the Rutgers–Newark website.

    Rutgers–Camden: Find information on contributing ideas to the Rutgers–Camden website.

  • RU-tv

    RU-tv, Rutgers’ campus television network, consists of more than 100 channels of educational, news, public affairs, entertainment, and commercial programming, including productions by students, faculty, and staff.

    RU-info Channel on RU-tv: A 24-hour text-based forum for sharing information about campus activities, programs, services, and events, the RU-info Channel keeps the Rutgers community up to date and informed. Learn more about promoting your events and announcements on the RU-info Channel on RU-tv.

    RU-tv on YouTube: RU-tv has its own YouTube channel. Here you can find RU-tv-produced videos that promote Rutgers people, events, and news.

  • Social Media

    Facebook: To submit Rutgers-sponsored items for posting on the central Rutgers Facebook page, contact Karen Smith. You may also post an item yourself by becoming a fan of the page.

    iTunesU: Information for content administrators at Rutgers on iTunes U.

    Twitter: To submit Rutgers-sponsored items for posting on the central Rutgers Twitter page, contact Karen Smith.

  • “Tabling” (Info/Publicity Table)

    “Tabling” at Dining Halls and Student Centers: Rules and regulations for reserving tables for the display and distribution of information to the Rutgers community.

 

Link to Rutgers Today from Your Website

Rutgers TodayRutgers Today, the news and information website of Rutgers University, is published by the Office of University News and Media Relations. The site provides a daily stream of news and events taking place at Rutgers’ three locations, serving audiences inside and outside of the university. Link your website to Rutgers Today with the Rutgers Today web graphic. Download the graphic.